Topic: Formmagic 2.0.2 - pc and mac font embedding

Hi Ariel,
I am working on project for a client in our state education department.
I have a group of workbooks set up in InDesign, with many activity sheets for the teacher to print out from the final exported PDF.
For a lot of the worksheets I have form fields added to the page so the teacher can add in text tailored to their classes if they wish, before printing the PDF pages.
Ideally I would like the font, alignment and size of the text to match the other worksheets.
Formmagic sounded perfect to help me do this.
I've set up my font preferences for all the text fields in InDesign through the 'Forms and Buttons' panel, including the font which is a specific one used by the department for all their workbooks (note: not a system font). I was hoping to be able to embed that font in the final PDF, so it would be useable by the teacher regardless of their platform.
It all works fine for me when I test the PDF but when the client tries to use the file, only dots appear for the characters they type in the form field - as if they don't have the font loaded. (The alignment and text size seemed to be working fine though)
I assumed the font would be imbedded with the file with Formmagic but it doesn't look like I've done it correctly.
Is this possible? or do I need to use only web safe fonts?
Or perhaps it's possible to set a font default chain? like in a CSS style? eg. Helvetica > Arial > Sans serif.
Alternatively, a plan B would be to have the text field's font editable by the teacher, - so they can type in the text (say as default Helvetica) and then change the font manually to the correct one. But I don't know if this is possible either.
Please find attached a few pages of the exported PDF, showing some of the more simple form layouts.
The PDF also includes a link to the font I'm trying to embed - see text on page 182.
Thank you for your time. I appreciate any suggestions. Please let me know if you need more information

Post's attachments

LG_test.pdf 233.13 kb, 3 downloads since 2021-06-10 

You don't have the permssions to download the attachments of this post.

Re: Formmagic 2.0.2 - pc and mac font embedding

Hi Katherine,

Thanks for the question.
I've looked into this more carefully than I had before, and the answer is as follows.
A font file has something called "embedding permission". This can be set to 1 of 4 levels:
1. No Embedding
2. Print and Preview
3. Editable
4. Installable

"Installable" is the most permissive level.
For FormMagic to successfully embed the font in the PDF, it's embedding permission has to be either "3. Editable" or "4. Installable".
The handwriting font you're trying to use has the most restrictive setting applied to it: "No Embedding", as can be seen from the screenshot. This is a bit weird, seeing as it's a freely available font, so I'm not sure why they'd do that.

There are several ways to see what the embeddability status of a font is. You can:
(1) Right-click the font file, choose properties, selecte the Details tab, and see the status there. (Window only, I think).
(2) You can try actually selecting the font in Acrobat: Select a text field, double-click it to open the Properties window in Acrobat, and select the font you'd like to choose. If the font cannot be embedded, a warning will be displayed. (See screenshot.)
(3) After running FormMagic, in the Document Properties in Acrobat, under the Fonts tab, there appears a list of all fonts in the PDF. Next to the font name should appear "Embedded" or "Embedded subset". If nothing appears after the font name, the font has not and cannot be embedded.

In your case, where you have to use a specific font, I think you will need to provide the font with the PDF, or else ask the font owner if they can change the embeddability setting of that font, or else use a different font.

I would note that out of the 334 fonts I have installed on my system (including Microsoft, Adobe, Monotype and other foundry fonts), 313 all have the permissions level set to "Editable" or "Installable" meaning that they can be embedded, and only some 20 have a more restrictive setting. This matches my experience, which is that most fonts can be embedded. So it's unfortunate that the one you need to use cannot!

For more info, see here: https://www.microsoft.com/en-us/microso … mystified/

Ariel

Post's attachments

Acrobat Warning.PNG
Acrobat Warning.PNG 18.49 kb, file has never been downloaded. 

Restricted.PNG
Restricted.PNG 20.43 kb, file has never been downloaded. 

You don't have the permssions to download the attachments of this post.

Re: Formmagic 2.0.2 - pc and mac font embedding

Thank you so much for your reply Ariel and the detailed description of the problem.
I tried an OpenType version the font but without success again.
I'll have to find a better way.
Is it possible to still use FormMagic to set my preferred alignment, but without setting a font family?
So the teacher could open the file and change the font to the VicCursive once they have it loaded - but it would still be centre aligned and at the correct size by default? (ie. same as if they were using a Word Doc)
Or would they have to have the full Acrobat (not just Reader)?
Apologies for all the question.
One of the workbooks is 250 pages long with multiple text fields per page. It would be such a shame not to have them as interactive pages.
And it's frustrating as a designer to think that a PDF form would not be able to do what a Word doc could! lol

4 (edited by ktalexander 2021-06-12 05:05:21)

Re: Formmagic 2.0.2 - pc and mac font embedding

Hi again Ariel,
I think I'm confusing myself but can you please see attached file. - page 11
The font embeds fine when it's not in a text field.
Am I my missing something obvious?

Post's attachments

EALworkbook_AssessMaterials_Teacher_test.pdf 1.14 mb, 1 downloads since 2021-06-12 

You don't have the permssions to download the attachments of this post.